Privacy Policy

We respect your privacy and are committed to protecting your personal information. This Privacy Policy outlines how AI Teacher Sdn. Bhd. (collectively “AI Teacher”, “we” or “us”) collect, use, disclose, and safeguard your personal data when you use our website and services. It also explains your rights and choices regarding your personal information.

Please read this Privacy Policy carefully. By visiting our website, using any of our services, signing up for AI Teacher's products or services, or giving us any information, you agree to the terms of this Privacy Policy.

1. 1. Personal Information We Collect

   Our company is responsible for collecting and processing personal information on this website. This Privacy Policy applies to the personal information collected through our website and governs our privacy practices. It also covers interactions and services provided on the website. Please note that it does not apply to third-party websites. By using our website, you acknowledge and agree to the collection, use, and disclosure of your personal information as described in this Privacy Policy.

2. 2. Information Collected

   By using our website, you acknowledge and consent to the collection, processing, and storage of your personal information as described in this Privacy Policy. We may collect various types of personal information from users of our website in Malaysia. The types of information we collect may include:

   • Personal identification information: your name, email address, phone number, NRIC number, school and year you are in, and address.
   • Demographic information: such as your age, gender, and location.
   • Technical information: such as your IP address, browser type, operating system, and device information.
   • Usage data: such as the pages you visit, the actions you take on our website, and the referring/exit pages. 

   We collect this information when you voluntarily provide it to us, such as when you fill out forms on our website, follow us and interact on social media, subscribe to our newsletters, or interact with our website's features and functionalities through our provided services. We may also collect information automatically through cookies and similar technologies.

3. 3. Purpose of Collection

   We collect personal information on our website for the following purposes including, but not limited to:

   • enhancing your experience, developing new features, and improving our products and services;
   • providing personalised recommendations to help improve learning outcomes;
   • communicating with you, providing customer support, and sending important updates;
   • for purchases or transactions, to fulfill orders and deliver requested products or services;
   • for personalization of content and advertisements based on your preferences and browsing behavior.
   • comply with laws, enforce terms of service, protect rights, and prevent fraud.

4. 4. Legal Basis for Processing

   The legal basis for processing personal information on our website includes the following:

   • Consent: We may rely on your explicit consent for certain processing activities, and you have the right to withdraw your consent at any time.
   • Contractual necessity:If you enter into a contract with us through our website, we may collect and process your personal information to fulfill our obligations to you.
   • Legal obligations: We may process personal information to comply with applicable laws and legal requirements.
   • Legitimate interests: In some cases, we may process personal information based on our legitimate interests, such as improving our website, ensuring security, preventing fraud, and conducting analytics.

5. 5. Consent

   By using our website and providing your personal information, you consent to the collection, processing, and storage of your information as described in this Privacy Policy. Your participation and submission of personal information are voluntary, and you have the right to choose whether to provide it. We may request explicit consent for certain categories of personal information as required by applicable laws. You can withdraw your consent at any time by contacting us. Please note that revoking consent may affect the services we can provide. If you're under 21, obtain consent from your parent or guardian before providing personal information. When providing personal information of others, ensure you have their consent and inform them of the processing purposes.

6. 6. Data Retention

   We retain your personal information as long as necessary or required by law. Retention periods vary based on the type and purpose of information. If legally obligated or for legitimate reasons, we may retain it longer. If you request deletion, we'll make reasonable efforts to comply, unless legally obligated or for valid reasons. Anonymized or aggregated data derived from your information may be used for statistical or research purposes.

7. 7. Data Security

   We prioritize the security and confidentiality of your personal information. Appropriate measures are in place to prevent unauthorized access, alteration, or disclosure. Only authorized individuals with a legitimate need can access your information. We have internal policies and procedures to handle personal data properly and prevent data breaches. When transferring data to third-party providers, we ensure they have safeguards in place. In the event of a data breach, we will mitigate it and notify you and relevant authorities as required. While we take precautions, it's important for you to protect your information and use strong passwords. We regularly review and improve our security practices. However, no method of data transmission or storage is entirely secure. By providing information online, you acknowledge and accept the associated risks.

8. 8. Individual Rights

   As an individual whose personal information is collected and processed on our website, you have certain rights regarding your personal information. These rights include:

   1. Access to your personal information
   2. Rectification of inaccurate or incomplete personal information
   3. Request to delete your personal information in certain circumstances
   4. Request to restrict processing of your personal information
   5. Objections to the processing of your personal information based on legitimate interests
   6. Withdrawing your consent for processing your personal information if consent is relied upon.

   To exercise your rights, please contact us using the provided contact information. We will respond to your request in accordance with applicable data protection laws. Please note that there may be limitations and exceptions to these rights.

9. 9. Third-party Links and Services

   Our website may also include links to third-party websites and services. We have no control over their privacy practices or content. It's important to review the privacy policies of any third-party websites or services you visit.

   When you click on a third-party link or use their service, you'll be redirected to their own website or platform with its own privacy policy. We're not responsible for their actions, privacy practices, or content. Third-party services integrated into our website have their own privacy policies and terms.

   Take time to understand how they handle your personal information. Remember, when interacting with third-party websites or services, you're subject to their policies. Exercise caution and review the privacy practices of third parties before sharing personal information or using their services.

10. 10. Marketing, Promotional and Reporting Purposes

    Upon subscribing to our services, you will be receiving marketing and/or promotional emails or calls from us, which includes promotions we may be having and upcoming events. Parents, teachers, and guardians may also receive reports from our system regarding their children, pupils or ward’s progress. If you do not wish to receive such emails, please click un-subscribe at the bottom of the email to be excluded from such communications. Alternatively, communication preferences can be updated in user profiles in the system.

11. 11. Updates to the Privacy Policy

    We may update this Privacy Policy to reflect changes in our practices or legal requirements. The revised version will be posted on our website and will be effective immediately. It is recommended you review the Privacy Policy periodically to stay informed about how we handle your personal information. By continuing to use our website, you accept the updated Privacy Policy. If there are significant changes that affect your rights, we may provide additional notice or obtain your consent as required by law.

12. 12. Contact Information

    If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us at [email protected]. We will respond to your inquiries as required by applicable data protection laws.

    Please ensure that your inquiries or requests are clear and include sufficient detail to help us respond effectively.